At The “Key Prompt”
| Tax | Select “TAX” —> “TAX PROOFING” —> “DUPLICAT MAINT” —> “END TAX YEAR” —> “End Tax Year” |
| Utility | Select “UT TAX” —> “Util PROOFING” —> “DUPLICAT MAINT” —> “END TAX YEAR” —> “End Tax Year” |
| Special District | Select “S” from the login menu “TAX” —> “PROOFING” —> “DUPLICAT MAINT” —> “END TAX YEAR” —> “End Tax Year” |
NO ONE SHOULD BE USING THE TAX SYSTEM DURING THE CLOSE OUT PROCEDURE!
The end of year process will automatically adjust small balances overpaid and delinquent, transfer 2019 taxes to Township liens, create over payment records and create the end of year penalty for tax records.
- A screen similar to figure 1 will appear. Put your “caps lock” key on
- Select “Y” to start the close out procedure or “N” to exit.
The tax system will create a backup of your current data then archive the data into a folder with a title of that year (ex: “2023”), after the small balance adjustments. The folder is for audit purposes and should not be altered in any way.
- The number of “blocks” will be displayed if the system was able to create the backup, similar to figure 2.
- Press <enter> to proceed.
- You will now be prompted for your tax password, only the CTC’s password will work.
- If there are any open deposits, the system (see figure 3) will give you and error message, and you will need to run a deposit for any open transactions. Start this process over; there will be no end of year processing done, just a backup file will be created.
- You will be prompted for a 2-digit New Year, the delinquent amount to be waived and the overpaid amount to be waived, see Figure 4.
- The following will be displayed.
- The system will create the prior year “Archive”.
- Press <enter> to continue with the close out.
- If there are no error messages and the “Key Prompt” returns, you are finished.