Apply the Master File

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• From the Key Prompt go to “TAX” —> “TAX PROOFING” —> “DUPLICAT MAINT”

• Select “Compare Duplicate” and select the printer.

• A screen similar to figure 1 will appear, put your “caps lock” key on.

• Select “D” for Define Fields and figure 2 will be displayed.

• Selecting “Y” (yes check this field) or “N” (do not check this field) will define which fields will be copied form the county data base it is recommended that the following fields be copied from the county data base as in figure 2.

• It’s up to the individual Tax Collector if they want to accept the name and address changes as they may be a few weeks old. After selecting “Y” or “N” to the “Exemptions” field the main menu see figure 1 will be displayed.

• Select “R” (run) from the main menu and the file will be processed. A print-out of the changes will be sent to the printer and will look similar to figure 3.

• If there are any messages “Can’t Delete” you must “Z” Transfer the transaction (from the action line when you have the tax record on the screen) to another block and lot, then repeat this process until there are no more additions or deletions.

• Print a “page summary” from the key prompt “TAX” —> “TAX PROOFING” —> “Pagesum Report” The report should look similar to figure 4

• If your assessments and deductions are in “Proof” you are done, if not check them page by page until they are in proof.

NOTE: If your assessments and deductions are not correct your TAX BILLS will not be correct.