Create and Record a Manual Check by Disbursement Journal

FAS: A guide to create and record a manual check, by disbursement journal.

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  • Create a Disbursement Journal entry, but DO NOT enter the check number. The check number will be assigned when you print the check.
  • Post the entry.
  • Click Checks on the top bar menu.
  • Select Pending Checks/ Create Bills List.
  • Select the checking account from the drop-down list.
  • Highlight the item you are paying (do not check the box) then click Print Highlighted Check.
  • The transaction will be recorded in the system when the check is printed.

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To record the disbursement entry in the bills list:

  • Follow the normal procedure for creating a bill list (select the method, other options, etc.).
  • Click Add Previous Disbursements.
  • Highlight the disbursement you want to include on the bills list then click the right arrow.
Note: If the manual check was from a cash account other than the one you are creating a bill list for, you may need to place a checkmark in the box Show Checks from All Checking Accounts.
  • Click Finished.

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