You can press <esc> to exit the list or <enter> (return) to edit a current vendor.
To add vendor select “A” Add.
Enter the vendor name (line 1 from the w9 only), address, city, state, zip, federal tax id and phone number pressing <enter> at the end of each field. When finished the vendor information should be similar to the screen below.
To add more vendors repeat this process until all vendors are entered.
Next, list all the vendors and give each vendor a Bidder number (vendor ID). For example Stuart Lasher’s bidder ID is 23.
When finished exit to the main tax sale screen.
At this point we are ready to enter the tax sale information at the main screen press <enter> and the cursor will be placed at the interest rate, enter the rate as a decimal e.g. 18, 10 or 0, press <enter> , if the interest rate is zero you will need to enter a premium you need to add this as a whole dollar figure with the decimal point included e.g. 1500.00 press <enter> next enter the vendor ID press <enter> when the form is complete it will look like the screen below.
Press the <right arrow> key and the next block and lot will be displayed.
Repeat this process for each block and lot in your tax sale if there are no bidders for a parcel then just press the <right arrow> and the system defaults all items to the town, if you need to remove an item from your sale use vendor ID “-2” this will then tell the tax sale application not to sell this item
When finished select “V” for vendor report, this will print a list of block and lots with totals for each vendor, if you are doing your sale live print it twice one for your records and give the other copy to each vendor for their records. See sample below.
Now you can print a vendor report this will print a detailed listing of each vendors bidding’s with a total sheet that should match what is being deposited in to the town’s account, for this example I will just show one vendor and the totals page.
SAMPLE
If your numbers prove we are ready to upload the data in to the tax system. Select “U” enter the lien holder search fee, recording fee if you are putting them on the certificate and enter them as a whole number e.g. “12.00” and “40.00”. Next enter the town search fee and recording fee as a whole number
NOTE: MAKE SURE EVERY ONE IS OUT OF THE TAX SYSTEM OTHERWISE YOU WILL GET AN ERROR MESSAGE AS THE SYSTEM WILL TRY TO LOCK EVERYONE ELSE OUT.
Answer “Y” to upload the data with theses fees added or “N” to go back and make corrections to any information that effects the tax sale.
The system will now make a backup prior to uploading the data, if you see an error message about “utility” and you are not using the tax system for utility then ignore the error message.
Press <enter> to continue.
Press <enter> to continue.
If you are not using the “tax system” for utility say “N” for Post Utility
