Important Notes
The Basic View feature allows you to enter only the non-cash account(s). The Basic View box will show as checked; when in Basic View, the default cash account for the fund will be debited automatically.
If you are NOT in Basic View, enter the cash account as a line item on the entry.
- Click the Disbursements tab to open a new cash disbursement entry. The Disbursement Journal screen defaults to basic view.
- Enter the account numbers, descriptions, and amounts. Look-up an account by typing in the account name or number in the Account box (per line). The account list will automatically populate, allowing you to select an account from the list.
- Enter the vendor number or use the Select Vendor List by clicking on the
.
- To debit an account other than the default cash account, click the three dots in the Disburse From search bar. Select the cash account to use. There must be a line item entered in order to change the account.
- (Optional) Add a description in the box next to the Disburse From box.
- To RECORD a manual check, enter the Invoice Number (optional) and Check Number in the Check/Transfer # Box.
- To record a transfer, enter the transfer reference number in the Check/Transfer # box. Using a unique number for each transfer is recommended.
- To CREATE a manual check, do not enter the check number. Instead, post the entry and print the check by Highlighting it on the bills list then clicking Print Highlighted Check.
- Click Post.