Frequently Asked Questions
Q. How many users can use this system?
A. As many as you want. One license allows up to 50 users.
Q. Why is it not included with the standard system?
A. It is a separate code base, therefore requires different skills and extra effort to support and administer.
Q. How is access determined? Does everyone get access once it’s installed?
A. The CFO must use the full desktop program to create users (and departments), set permissions, and permit or deny user access to the system. When a user goes to the intranet FAS web page, they will be prompted for a username and password- the CFO will set that up.
Q. What reports can web users see?
A. Typically: Budget Trial Balance, Account Activity, Vendor History, and PO History, but this can be customized to each site.
Q. Can users print PO’s?
A. No. Only users that have the main system can be authorized to print PO’s.
Q. Can users create new vendors?
A. No, but they can leave the vendor blank, and add a note indicating that a new vendor is needed.
Q. Can users attach additional information, such as quotes, invoices, etc…?
A. Yes. There is an Attachments icon, on the requisition form, that allows the user to attach documents. Also, there is a Note icon that can hold a few pages of text.
Q. Can department heads approve requisitions from their department before the accounting office gets them?
A. Yes. The CFO can set Department and User permissions and approval levels. Additional filters, allowances, and customizations are available.
Web System Highlights
All Requisitions are pre-screened to prevent over-expenditures.
The Web System is delivered over secure intranet, meaning it is available to use on any browser, but not accessible to the rest of the world!
View Requisitions/POs with quick lookup features to see updates on the status and payments. Users can only submit requisitions for accounts within their departments.
Keep updated with Live Account Activity, PO/Req, and Balance Reports!
One license covers 50 Web System Users.
